BMAF Privacy Policy

Privacy Statement Data Protection

The British Masters Athletic Federation (BMAF) is constituted by a number of athletic Associations and Clubs who own and are responsible for the affairs of the BMAF. The BMAF is an unincorporated organisation and is not a legal entity. As such it does not have any legal liability. The Constituent Associations and Clubs are affiliates to the BMAF and are the only members of the BMAF. The Constituent Associations and Clubs have individual members. The Executive maintains, either itself or via an appointed service company, a National Register of masters athletes who are members of Associations and Clubs affiliated to the BMAF. It is not possible for an individual Masters athlete to become a direct member of the Federation.

The following self-governing Associations and Clubs shall be affiliated to the BMAF and shall be responsible for the conduct of Masters Athletics in their own areas, subject to the general regulations of the BMAF:

  • Eastern Masters Athletics Club
  • Isle of Man Veteran Athletes’ Club
  • Midland Masters Athletic Club
  • Northern Ireland Masters Athletics Association
  • Northern Masters Athletic Club
  • Scottish Veteran Harriers Club
  • Southern Counties Veterans Athletic Club
  • South West Veterans Athletic Club
  • Veterans Athletic Club
  • North East Masters Athletics Association
  • Welsh Masters Athletics Ltd

The BMAF, being an organisation of member affiliation of 11 regional clubs accepts that it is a Data Processor under the General Data Processing Regulations (GDPR) and is pro-active in ensuring compliance is followed and achieved in regards to all member data processed under it’s auspices. We strive to comply with the GDPR and will constantly monitor and improve the policies and processes we work to.

The General Data Protection Regulations

The new General Data Protection Regulations sets rules for processing personal information and applies to structured paper records as well as data held on personal computers.

BMAF’s Use and Storage of Data
The GDPR Act states that those who record and process personal information must be open about how the information is used and must follow the eight principles of ‘good information handling’. These principles state that data must be:

• Fairly and lawfully processed,
• Processed for limited purposes,
• Adequate, relevant and not excessive,
• Accurate,
• Not kept for longer than is necessary,
• Processed in line with your rights,
• Secure, and
• Personal data will not be transferred outside the European Economic Area unless the country provides an adequate level of protection.

If you believe that BMAF is not processing your personal data in accordance with these principles, please contact Giuseppe Minetti

How does BMAF collect data?
There are several means by which BMAF collect personally identifiable data, for example:
• Through membership application form,
• From previous event entry forms held,
• By entering into email or telephone correspondence with a BMAF official.
Personal information we may collect from you.

Depending on the type of membership or event entry you register with us, you may initially provide us with or we may obtain personal information about you, such as information regarding your:
• personal contact details that allows us to contact you directly such as name, title, email addresses and telephone numbers,
• membership start and end date,
• records of you interactions with us such as telephone conversations, emails and other correspondence and your instructions to us,
• records of past event entry forms,
• images in video and/or photographic form and voice recordings for use on the BMAF website.
• your marketing preferences so that we know whether and how we should contact you.

Is information passed to Third Parties?
No information is passed to Third Parties.

Access to personal information?
BMAF tries to be as open as it can be in terms of giving people access to their personal information. You can find out if we hold any personal information about you by making a ‘subject access request’. Make your request, in writing, to Giuseppe Minetti gminetti@bmaf.org.uk
Your request should include details and provide documented evidence of who you are (e.g. driving licence, passport, birth certificate). You should also provide as much detail as possible regarding the information you wish to access (e.g. where and by whom information is believed to be held, specific details which will help us locate and retrieve the information.

If we do hold information about you we will:
• give you a description of it,
• tell you why we are holding it,
• tell you who it could be disclosed to,
• let you have a copy of the information in an intelligible form.
All efforts will be made to provide you with a response within 30 working days. In any event, you will receive all the information that has been located and can be released within 30 days and an explanation for any information that cannot be provided at that time.

Website Disclaimer

The BMAF website and material relating to information, products and services ( or to third party information, products and services) is provided ‘as is’, without any representation or endorsement made and without warranty of any kind whether express or implied, including but not limited to the implies warranties of satisfactory quality, fitness for a particular purpose, non-infringement, compatibility, security and accuracy.

We do not warrant that the functions contained in the material contained in this site will be uninterrupted or error free, that defects will be corrected, or that this site or server that makes it available are free of virus or represent the full functionality, accuracy, reliability of the materials. In no event will we be liable for any loss or damage including, without limitation, indirect or consequential loss or damage, or any loss or damages whatsoever arising from the use of loss of use of data or profits arising out of or in connection with the use of the BMAF website.

These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales. Any dispute arising under these Terms and Conditions shall be subject to the exclusive jurisdiction of the courts of England and Wales.

If these Terms and Conditions are not accepted in full, you do not have permission to access the contents of this website and therefore should cease using this website immediately.

If you would like any further information about anything on this page, please contact the BMAF via the contacts page.